Photographic / Recorded Images

Photographic / Recorded Images

Guidelines and policy for the responsible use of photography and recording video.


The guidelines

While the Welsh Karate Governing Body recognizes that publicity and pictures/recordings of children and adults at risk enjoying Karate are essential to promote the sport and a healthy lifestyle, the following rules should be observed:

  • Ensure parents/guardians/children/adults at risk have granted their consent for the taking and publication of photographic images and have signed and returned the Parent/Guardian Permission for Photography form.
    Download/print the form
  • All children/Adults at risk must be appropriately dressed, for the activity taking place.
  • Photography or recording should focus on the activity rather than a particular person and personal details, which might make the child/adult vulnerable, such as their exact address should never be revealed.
  • Anyone taking photographs or recording must have a valid reason for doing so and seek permission from the organisers/person in charge.
  • They should make themselves known to the event organiser/person in charge and be able to identify themselves if requested during the event.
  • Clubs' or organisations' coaches should be allowed to use video equipment as a legitimate coaching aid and means of recording special occasions however care should be taken in the dissemination and storage of the material.
  • Participants and parents must be informed that a photographer/camera person will attend an event and ensure consent to both taking and publishing is given.
  • Do not allow unsupervised access to players with photographers/camera people or one-to-one photo sessions at events.
  • Parents and spectators taking photographs/recordings should be prepared to identify themselves if requested and state their purpose for photography/filming.
  • Parents, children/adults at risk should be informed that if they have any concerns, they should report them to the event organiser or official and record it in the same manner as any other safeguarding concern.

Permission form

A declaration form is available for download, that confirms a parent/guardian's consent to the participation in, and the use of filming & photography.

Download/print the form

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